Hilton Central School District Hilton, NY 14468 HCSD Bid #26-27-03 Food Service Equipment Instructions to Bidders -For any bid to be responsive, the bidder must meet the following requirements: 1. Bidders must use the provided bid form. The Board of Education reserves the right to reject bids submitted on other forms. Submit bids in a sealed envelope addressed to Hilton Central School District Buildings and Grounds Department, 130 Old Hojack Lane, Hilton, NY 14468, Attention: Director of Buildings and Grounds. Envelopes must be marked "Sealed Bid #26-27-03" and received by 4 p.m. on November 23, 2026. Bids will be opened and read aloud at that time and location. The district does NOT accept bids by email. 2. Bidders are responsible for reading and adhering to Parts "A - C" of this bid document. 3. Price guarantee shall be sixty (60) days from the date of bid opening. 4. The Board of Education reserves the right to reject any or all bids. 5. To obtain bid information contact Mark Edwards, Director of Buildings and Grounds at 585-392-1000 X7066. Part "A" Scope: The Hilton Central School District would like to purchase food service equipment for our newly remodeled Village Elementary School. The address of Village Elementary School is 100 School Lane, Hilton, NY 14468 and there is no loading dock. Delivery for all equipment must be liftgate service, remove all packing materials, dispose of packing materials, assembly, set-in place and have ready for use. Date and time of delivery must be coordinated with the Director of Buildings and Grounds and may be a consideration for determining the winning bidder. Food Service Equipment Specifications: See appendix A for detailed food service equipment specifications. See appendix B for architectural drawings. Note: All equipment and components supplied shall be the latest model and shall be new and unused. Substitutions: A quality standard has been established through the specified items and shown on the related drawings. Should the bidder request substitution of the listed equipment manufacturer or type, the standard of the recommended substitution must meet or exceed the operational needs, workmanship and serviceability of the original item specified and be noted as an "equal" product. Operation/Maintenance Instruction and Manuals: Supply one (1) set of Owner Operation / Maintenance Manuals in an electronic format and one (1) set of Owner Operation / Maintenance Manuals in paper format. Warranty: The successful bidder shall warranty for one (1) year from the date of delivery of all equipment and components against defects in assembly, installation and manufacturing. Coverage includes all labor and parts required to repair or replace faulty equipment at no cost to the Owner. All components or equipment that carries an additional warranty beyond one (1) year is to be noted in the Operational Manuals, with coverage extended for the length of the warranty period. Repair and replacement of equipment will be at no additional cost to the Owner. All refrigeration systems and components are to include start-up and one (1) year parts and labor service warranty, with a minimum additional four (4) year warranty on sealed portions of condensing units, including refrigeration loss. Part "B" Bid Form: See appendix C to enter the unit price and total price for each piece of equipment listed. You must also include the total shipping costs and grand total of the bid. Part "C" Non-Collusive Bidding Certification: By submission of this bid, each Bidder and each person signing on behalf of any Bidder certifies, and in the case of a joint bid each party thereto certifies as to its own organization under penalty of perjury, that to the best of his/her knowledge and belief: 1. The prices in this bid were determined independently, without collusion, consultation, communication, or agreement with any other bidder or competitor on any pricing matter for the purpose of restricting competition. 2. Unless otherwise required by law, the prices which have been quoted in this bid have not been knowingly disclosed by the Bidder and will not knowingly be disclosed by the Bidder prior to opening, directly or indirectly, to any other Bidder or to any competitor. 3. No attempt has been made or will be made by the Bidder to induce any other person, partnership or corporation to submit or not to submit a bid for the purpose of restricting competition. 4210358 10-6-1t